As a Senior NPTC Nutrition & Health Administrative Assistant at Nestlé Product Technology Centre, your mission will be to maximize the effectiveness of the R&D Centre Head and leadership team by acting as a trusted support partner in a high-exposure position. You will play a pivotal role in enabling senior leaders to operate effectively across a complex, multi-site R&D environment, bringing strong judgment, anticipation, prioritization and stakeholder management skills, while coordinating sensitive operational topics with autonomy and discretion.
Tasks
- Act as a trusted support partner to the NPTC Head and Leadership Team, enabling strategic focus and effective decision-making.
- Manage complex calendars, priorities and schedules, anticipating conflicts and ensuring timely preparation and follow-up.
- Prepare agendas, minutes, action tracking and key documents with accuracy, structure and confidentiality.
- Coordinate collaboration and information flow across Vevey, Konolfingen and other NPTC units.
- Organize leadership meetings, site events and complex workshops, including logistics, content and follow-up.
- Maintain SharePoint and intranet content, ensuring accurate and accessible information.
- Review and enhance presentations, documents and leadership communications for clarity and impact.
- Handle sensitive information with sound judgment, professionalism and discretion.
- Support newcomer onboarding and communication to help them navigate the organization.
- Provide autonomous support on audits, reporting, follow-ups and ad hoc operational priorities.
Requirements
- Solid experience in a senior administrative, executive assistant, coordination or project support role within an international, matrixed and fast-moving organization.
- Strong ability to manage complexity, anticipate needs, prioritize competing demands and keep senior stakeholders aligned and informed.
- Proficiency with Microsoft Office tools, especially Outlook, PowerPoint, Excel and Teams, with confidence in preparing high-quality documents, presentations and simple data follow-ups.
- Excellent communication skills in English, with the ability to adapt messages for different senior stakeholders; French and/or German would be an asset in this multi-site environment.
- A proactive, resilient and solutions-oriented mindset, demonstrating courage, collaboration, speed and continuous learning.
Benefits
- Inclusive and respectful hiring experience with reasonable accommodations if needed.
- Fully accessible workplaces supported by a strong safety culture.
- Modern installations and procedures to ensure a safe environment for everyone.
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